Kerala PSC Departmental Test - Secretariat Office manual Exam dt. 16.01.2021 - Questions and Answers
PROVISIONAL ANSWER KEY
Paper: The Secretariat Manual - PSC Departmental Test Date of Test 16-01-2021
More Model Questions and Answers
Question1:-The executive authority of the state is vested in:
A:-The Chief Minister
B:-The Chief Secretary
C:-The Governor
D:-The Law Minister
Correct Answer:- Option-C
Question2:-Under which article of the Constitution of India, the Rules of business of the Government of Kerala is issued?
A:-Art.311
B:-Art.166
C:-Art.202
D:-Art.175
Correct Answer:- Option-B
Question3:-Who is competent to issue amendments the Secretariat Manual?
A:-The General Administration Department
B:-The Law Department
C:-The House keeping Department
D:-The Personnel and Administrative reforms Department
Correct Answer:- Option-D
Question4:-The allocation of business of the Government among the Ministers is made by:
A:-The Governor on the advice of the Chief Minister
B:-The Chief Secretary
C:-The Secretary, General Adminsitration
D:-The Chief Minister
Correct Answer:- Option-A
Question5:-Notes prepared for clarifying points of ephemeral nature is called:
A:-Unofficial note
B:-Routine note
C:-Circulation note
D:-Sectional note
Correct Answer:- Option-B
Question6:-Apart from the Secretary to Government, who among the following can represent the department before the committees of the
Legislature?
A:-Under Secretary, Higher Grade
B:-Deputy Secretary
C:-Joint Secretary/ Additional Secretary
D:-Any gazetted officer of the department
Correct Answer:- Option-C
Question7:-Whose principal function is training of Assistants under him?
A:-Joint secretary
B:-Deputy Secretary
C:-Under Secretary
D:-Section Officer
Correct Answer:- Option-D
Question8:-The security wing of the Government Secretariat is under the control of?
A:-Home department
B:-General administration department
C:-Vigilance department
D:-Housekeeping branch
Correct Answer:- Option-A
Question9:-Who among the following has a superintending control over the whole Secretariat?
A:-The Chief Minister
B:-The Chief Secretary
C:-Additional Chief Secretary, Home
D:-Home Minister
Correct Answer:- Option-B
Question10:-When one case has relevance to another case (Which is not closed) both the cases are submitted together and this process is called?
A:-Linking of files
B:-Referencing
C:-Flagging
D:-Indexing
Correct Answer:- Option-A
Question11:-In respect of matters specified under Kerala Service Rules, Kerala Financial code and Kerala Treasury Code, which department should
be consulted before using orders?
A:-General administration department
B:-Personnel and administrative reforms department
C:-Finance department
D:-Law department
Correct Answer:- Option-C
Question12:-Who is authorized to sign fair copies of answers to legislative assembly interpellations?
A:-Joint secretary to government
B:-Deputy secretary to Government
C:-Under secretary to government
D:-Section officer
Correct Answer:- Option-D
Question13:-Statutory rules are drafted by:
A:-Law department
B:-Personnel and administrative reforms department
C:-Administrative department concerned
D:-General administration department
Correct Answer:- Option-C
Question14:-Which of the following is entrusted with the duty to receive communications out of officer hours and arrange delivery of immediate
communications after office hours?
A:-House keeping cell
B:-Central agency
C:-Office section
D:-Tele printer section
Correct Answer:- Option-B
Question15:-Whose duty is it to receive messages on holidays?
A:-The Assistant/ Typist put on holiday duty
B:-Any Gazetted officer present in the office
C:-Security Guards
D:-Central Agency
Correct Answer:- Option-A
Question16:-Which officer is responsible to submit the communications from Government of India, Governments of other states, Embassies in India
and Indian Embassies abroad to the Secretaries concerned before they are numbered?
A:-Section Officer
B:-Under Secretary
C:-PA to Secretary
D:-Officer Superintendent
Correct Answer:- Option-D
Question17:-Assembly questions received in Tamil and Kannada which are the approved minority languages of the state are to be got translated by
the:
A:-Department concerned
B:-Law department
C:-Official language department
D:-Sender himself
Correct Answer:- Option-B
Question18:-Every ordinance issued will have to be replaced by a bill in the State Assembly within a period of:
A:-Within 2 months from the re-assembly of the legislature
B:-Within 4 weeks of the re-assembly of the legislature
C:-Within 6 weeks of the re-assembly of the legislature
D:-Within 90 days from the re-assembly of the legislature
Correct Answer:- Option-C
Question19:-Note for the council of Ministers shall be prepared in which language?
A:-English only
B:-Malayalam only
C:-Malayalam, Tamil and Kannada
D:-Malayalam and English
Correct Answer:- Option-D
Question20:-How many copies of the note for the subject Committee should be forwarded to the legislature Secretariat?
A:-Seventy copies
B:-Forty two copies
C:-Thirty five copies
D:-Twenty five copies
Correct Answer:- Option-A
Question21:-Every note for the council of Ministers should end with a paragraph containing:
A:-points for orders
B:-points for approval
C:-points for direction
D:-points for decision
Correct Answer:- Option-D
Question22:-Disposal files are broadly classified into how many groups?
A:-Six
B:-Three
C:-Four
D:-Five
Correct Answer:- Option-C
Question23:-In the matter of conducting writs and other proceedings before the Supreme Court as well as High Courts, the State is represented
through:
A:-Secretary to Government, Law Department
B:-Advocate General
C:-Chief Secretary to Government
D:-Senior Government pleader
Correct Answer:- Option-B
Question24:-Communications to city corporations will be addressed to:
A:-Mayor
B:-Secretary
C:-Deputy Mayor
D:-Chairman, Standing Committee
Correct Answer:- Option-A
Question25:-The decision of the Council of Ministers shall be communicated only in the form of:
A:-Proceedings
B:-Government orders
C:-Officers orders
D:-Circular
Correct Answer:- Option-B
Question26:-The notes for the Council of Ministers shall be prepared:
A:-By an officer of the rank of Under Secretary and above
B:-By an officer of the rank of Deputy Secretary and above
C:-By section officer
D:-By the secretary to Government only
Correct Answer:- Option-C
Question27:-Any reference issued from the office which originates the file is called?
A:-Arising reference
B:-Current
C:-Thappal
D:-New case
Correct Answer:- Option-A
Question28:-The notes for the council of Ministers requires the approval of:
A:-Principal Secretary to Government of the department concerned
B:-Chief Secretary to Government
C:-Secretary to Government, Law Department
D:-Minister in charge of the portfolio concerned
Correct Answer:- Option-D
Question29:-Who is empowered to conduct prior scrutiny of every statuary notification issued in exercise of the powers conferred by any statute?
A:-Estimate Committee
B:-Subject Committee
C:-Public Accounts Committee
D:-Petitions Committee
Correct Answer:- Option-B
Question30:-Circulation of cases to the Governor is to be sent to:
A:-PA to Governor
B:-ADC to Governor
C:-Secretary to Governor
D:-Comptroller of the Governor's Household
Correct Answer:- Option-C
Question31:-How often the disposals accruing the section shall be forwarded to the office section for onward transmission to records branch?
A:-Every fortnight
B:-Every month
C:-Every Week
D:-Quarterly
Correct Answer:- Option-A
Question32:-Letters seeking opinion of the Advocate General have to scrutinized by:
A:-General administration department
B:-Personnel and administrative reforms department
C:-Home department
D:-Law department
Correct Answer:- Option-D
Question33:-The Heads of Departments who require the advice of the Advocate General shall address:
A:-Law department
B:-Home department
C:-Government in the administrative department concerned
D:-General administration department
Correct Answer:- Option-C
Question34:-During the recess of the legislature in unavoidable circumstances, legislation is achieved by issue of:
A:-Special bill
B:-Ordinance
C:-Gazette Notification
D:-Gazette Extraordinary
Correct Answer:- Option-B
Question35:-Who exercises control over the staff attached to Ministers?
A:-Chief Secretary
B:-Minister Concerned
C:-Chief Minister
D:-Secretary to Government,General Administration Department
Correct Answer:- Option-A
Question36:-Files requiring concurrence, advice, or clearance, of the Finance department should be reffered to it by an officer of and above the rank
of:
A:-Special Secretary
B:-Additional Secretary
C:-Joint secretary
D:-Deputy secretary
Correct Answer:- Option-D
Question37:-Section officers are authorized to sign fair copies of:
A:-Letters of High Court
B:-Letters to Kerala public service Commission
C:-Government orders
D:-Letters to Government of India
Correct Answer:- Option-C
Question38:-Suit Register should be kept in the custody of:
A:-Assistant
B:-Section Officer
C:-Office superintendent
D:-Thappal Assistant
Correct Answer:- Option-B
Question39:-The disposal containing decisions already taken, put up for reference to processing fresh cases is called:
A:-Back file
B:-Current file
C:-Stock file
D:-Personal file
Correct Answer:- Option-A
Question40:-Who among the following is authorised to issue orders on the basis of the decision of the Council of ministers?
A:-All officers of and above the rank of Deputy Secretaries to government
B:-Secretary to Government
C:-All officers of and above the rank of Additional Secretaries of government
D:-Secretary to the Chief Minister
Correct Answer:- Option-B
Question41:-Which department is responsible to create an awareness among the public regarding the activities and achievements of Government?
A:-Information Technology Department
B:-General Administration Department
C:-Cultural Affairs Department
D:-Information and Public relations Department
Correct Answer:- Option-D
Question42:-While indexing papers relating to writ petitions and suits, it shall bear an indication to:
A:-Appellate Authority
B:-The name of the court concerned
C:-The number and year of the case
D:-The name of the custodian of the index
Correct Answer:- Option-C
Question43:-The basic administrative unit of Secretariat department is:
A:-Section
B:-Wing
C:-Division
D:-Unit
Correct Answer:- Option-A
Question44:-Five day rule means:
A:-Reply to the communications received should be sent within 5 days
B:-Papers should be registered in the Personal Register within 5 days
C:-Papers received by the Assistant should be put up with a note to the officer for order within five days
D:-Papers received should be disposed of within five days
Correct Answer:- Option-C
Question45:-How are starred interpellations to be answered?
A:-Reply to the interpellation may be forwarded to the member concerned who raised the question
B:-Reply should be forwarded to the office of the Secretary, Legislature Secretariat
C:-Written answers to the interpellations is to be laid on the Assembly
D:-Oral answers have to be given on the floor of the Assembly by the Minister concerned
Correct Answer:- Option-D
Question46:-What is the maximum number of proofs that can ordinarily be called for from the Government Press?
A:-Not more than two
B:-Not more than three
C:-Only one
D:-Not more than four
Correct Answer:- Option-B
Question47:-Letters from the Secretariat should go in the name of:
A:-Secretary to Government
B:-Officer approving the draft letter
C:-Minister concerned
D:-Under Secretary to Government
Correct Answer:- Option-A
Question48:-How many copies of the notes for the Council of Ministers are to be forwarded to the General Administration Department (SC)?
A:-Forty copies in English
B:-Thirty five copies in Malayalam
C:-Thirty five copies in Malayalam and two copies in English
D:-Thirty copies in Malayalam and ten copies in English
Correct Answer:- Option-C
Question49:-The advertisements in respect of Government departments shall be released only through:
A:-Director of Printing
B:-Director, Information and Public Relations
C:-Secretary to Government, General Administration Department
D:-Head of the Department to which the advertisement relates to
Correct Answer:- Option-B
Question50:-Which department has to prepare statements of fact in court case where Government is a party?
A:-The administrative department concerned
B:-Law Department
C:-Office of the Advocate General
D:-Government Pleader
Correct Answer:- Option-A
Question51:-Satisfaction of decrees passed against, or other liabilities imposed upon the State shall not be undertaken by the department without
consulting:
A:-Advocate General
B:-Chief Secretary
C:-Finance Department
D:-Law Department
Correct Answer:- Option-D
Question52:-All cases of promotions, transfer and appointments and postings of gazetted officers should be promptly intimated to:
A:-Accountant General
B:-Vigilance Department
C:-Office of the Chief Secretary
D:-Information and Public Relations Department
Correct Answer:- Option-A
Question53:-Whose approval is to be obtained before transmitting the note for the subject Committee to the legislature Secretariat?
A:-The Secretary to Government in charge of the department
B:-The Minister in charge of the department
C:-The Chief Secretary to Government
D:-The Secretary to Government, parliamentary Affairs Department
Correct Answer:- Option-B
Question54:-Indices in the Secretariat are compiled strictly in alphabetical orders of the index headings and are known as:
A:-Annual Index
B:-Title Index
C:-Slip Index
D:-Multi-level Index
Correct Answer:- Option-C
Question55:-Who are exempted from payment of fee for obtaining copies of the documents from the Secretariat Records?
A:-Advocates
B:-Employees who have retired from Kerala Government Service
C:-Journalists
D:-MPs of the Union parliament and MLAs of the Kerala Legislature during the period of office
Correct Answer:- Option-D
Question56:-Which among the following is true when communicating an order passed by a Minister to a petitioner?
A:-Reply should go as the decision of the Minister
B:-The entire correspondence should be embodied in the proceedings
C:-It will be sufficient to give the purport of the orders
D:-Full text of the order should be communicated
Correct Answer:- Option-C
Question57:-Who is responsible for the careful observance of the Rules of Business, provisions in the Secretariat Manual and other instructions laid
down in the transaction of business in the department?
A:-Section officer
B:-Secretary to government
C:-Under Secretaries who are in direct charge of sections
D:-Joint Secretaries/ Additional Secretaries to Government
Correct Answer:- Option-B
Question58:-Who among the following should authenticate a note with full signature?
A:-Officers of and above the rank of Under Secretary
B:-All officers in the gazetted rank
C:-Secretaries to Government only
D:-All officers in the rank of deputy Secretary and above
Correct Answer:- Option-A
Question59:-Which department is responsible to make arrangements of press conference of Ministers, whenever decided by the Minister concerned?
A:-Private Secretary to the Minister concerned
B:-Secretary to Government of the department concerned
C:-Secretary to Government of the General Administration Department
D:-Information and Public Relations Department
Correct Answer:- Option-D
Question60:-Which department is responsible for obtaining the assent of the Governor on a bill passed by the Legislative Assembly and to arrange
for its publication in the gazette?
A:-The administrative department to which the legislation relates to
B:-The Legislature Secretariat
C:-The Law Department
D:-Department of parliamentary affairs
Correct Answer:- Option-C
Question61:-When action on a file for a conceivable time is not active, such files will be:
A:-Closed and kept in the section
B:-Closed in the Personal Register and entered in the Call Book
C:-Closed and transmitted to office section
D:-Closed and transmitted to records section
Correct Answer:- Option-B
Question62:-The number of entries in each page of the Personal Register shall ordinarily be:
A:-Three
B:-Five
C:-Two
D:-Four
Correct Answer:- Option-A
Question63:-Whenever interpretation of a statute, statutory rule or judgement becomes necessary, the opinion of which department shall be
obtained?
A:-General Administration Department
B:-Personnel and Administrative Reforms Department
C:-Finance Department
D:-Law Department
Correct Answer:- Option-D
Question64:-Which of the following terms is used to refer to the process of recording the number and date of the disposal relating to a new case to
old disposal connected with the issue?
A:-Referencing
B:-Indexing
C:-Updating
D:-Linking of disposals
Correct Answer:- Option-C
Question65:-The communications in respect of disciplinary proceedings have to be signed by:
A:-Deputy secretary in charge of the section
B:-Minister Concerned
C:-Secretary to Government
D:-Disciplinary authority
Correct Answer:- Option-D
Question66:-In respect of cases requiring the decision of the Council of Minister, the note for the Council of Ministers will be prepared only after
obtaining the orders of:
A:-The secretary to Government of the department concerned
B:-The Chief Secretary to Government
C:-The Minister concerned
D:-The Chief Minister
Correct Answer:- Option-B
Question67:-Which department or officer attends to all matters relating to the welfare measures of the Secretariat staff?
A:-General Administration (Housekeeping) Department
B:-Additional Secretary, Chief Secretary's Office
C:-Home Department
D:-State Protocol Officer
Correct Answer:- Option-A
Question68:-All communications to the Legislature Secretariat should be addressed to Secretary, Legislative Assembly, in the form of:
A:-Memorandum
B:-Letter
C:-UO Note
D:-Routine Note
Correct Answer:- Option-B
Question69:-Who is responsible to assigned SRO numbers to statutory rules and notifications issued by the Government:
A:-Law Department
B:-Office section of the department concerned
C:-PA to Secretary
D:-Superintendent, Government Presses
Correct Answer:- Option-D
Question70:-Who must advise the ministerial officers on difficult or intricate questions, should they seek or need advice:
A:-Under Secretary
B:-Section Officer
C:-Deputy secretary
D:-Senior most Assistant in the section
Correct Answer:- Option-A
Question71:-The basic requirement of a good draft is:
A:-An elaborate draft covering all points
B:-copying the notes as such
C:-Clarity of contents and brevity
D:-Complex sentences without clarity of the decision taken
Correct Answer:- Option-C
Question72:-Which department is authorised to clarify any doubt on the procedure laid down in the Secretariat Manual?
A:-General Administration (SS) Department
B:-General Administration (SC) Department
C:-Parliament any Affairs Department
D:-Personnel and Administrative Reforms Department
Correct Answer:- Option-D
Question73:-If the section officer of the General Administration (SS) Department is promoted as Under Secretary and posted in the Home
Department, to whom he hand over keys and other confidential papers?
A:-To the Assistant Section Officer or the senior most Assistant in the section
B:-To another Section Officer of the General Administration Department
C:-To the superior officer in charge of GAD(SS) Department
D:-May be kept with him until a new section Officer takes charge in his place
Correct Answer:- Option-C
Question74:-What is the time limit within which final decision has to be taken on petition received from Committee on Petitions?
A:-Within three months from the date of receipt
B:-Within two months from the date of receipt
C:-Within one month from the date of receipt
D:-Within forty five days from the date of receipt
Correct Answer:- Option-A
Question75:-Enquiry reports of the Director of vigilance Investigation will be finally decided by the Administrative department concerned, only after
consulting:
A:-The department in which the accused officer belongs to
B:-Vigilance Department
C:-General Administration Department
D:-Personnel and Administrative Reforms Department
Correct Answer:- Option-B
Question76:-Which one of the following is not a point for preliminary consideration of the law Department, When proposal for a new legislation is
referred to them?
A:-The need for the proposed legislation from a legal point of view
B:-The competence of the State Legislature to enact the measure
C:-Necessity for the previous sanction of the President or recommendation of the Governor, a the case may be
D:-The implementing authority in case the legislation is enacted
Correct Answer:- Option-D
Question77:-Which is the most important aspect to be borne in mind while selecting the headings in Index?
A:-Consistency in use
B:-General words
C:-Naturally occurring
D:-Common usages
Correct Answer:- Option-A
Question78:-Office orders should be communicated with the signature of the Section Officer with the indication:
A:-By order of the Governor
B:-For Secretary
C:-Forwarded/ By order
D:-approved for issue
Correct Answer:- Option-C
Question79:-Which of the following is the suitable salutation when addressing the Chief Justice of the High Court for his personal attention on very
important matters?
A:-His Highness
B:-His Lordship
C:-His Excellency
D:-Hon'ble
Correct Answer:- Option-B
Question80:-Which among the following is not a content of a Note?
A:-Full reference to the current file with important precedents
B:-It should supply deficiencies or omissions in the current
C:-A note shall clarify the points for decision
D:-Note offering opinions and suggestions which are not specifically founded on statutes, rules, orders, or declared policies
Correct Answer:- Option-D
Question81:-Which among the following is the correct order of circulation of a file in which Finance Department has not agreed to the proposal or
suggest circulation to the Minister of Finance?
A:-The Minister in charge, other Ministers, Finance Minister, Chief Minister
B:-The Minister in charge, Finance Minister, Chief Minister, other Ministers
C:-The Minister in charge, Finance Minister, Other ministers, Chief Minister
D:-The Minister in charge, Chief Minister, Other Ministers, Finance Minister
Correct Answer:- Option-C
Question82:-Name the register in which the Certificate of Transfer of charge of the Assistants have to be recorded:
A:-Thappal book
B:-Personal Register
C:-Distribution Register
D:-Call Book
Correct Answer:- Option-B
Question83:-Who is authorised to permit any member of the staff to leave office thirty minutes earlier, if there is a justifiable reason?
A:-Under Secretary
B:-Section Officer
C:-Deputy Secretary
D:-Secretary to Government
Correct Answer:- Option-A
Question84:-How often the staff meetings of the department have to be convened normally?
A:-Once in two months
B:-Monthly
C:-Once in three months
D:-Once in six months
Correct Answer:- Option-B
Question85:-The submission of files to the Ministers or to the Governor for information or orders is termed as:
A:-Circulation
B:-Put up papers
C:-Referencing
D:-Submission
Correct Answer:- Option-A
Question86:-Who is the authority to sign the copy of the Bill as finally passed by the Legislative Assembly for onward transmission to the Law
Department?
A:-Secretary, Legislative Assembly
B:-Minister who piloted the Bill
C:-Speaker of the Legislative Assembly
D:-Secretary to Government of the administrative department concerned
Correct Answer:- Option-C
Question87:-Who is to exercise control over the sections placed in his charge, both in regard to the despatch of business and in regard to discipline?
A:-Secretary to Government
B:-Additional Secretary to Government
C:-Deputy Secretary to Government
D:-Under Secretary to Government
Correct Answer:- Option-D
Question88:-Compliance of despatch instructions is the primary responsibility of the:
A:-Office Superintendent
B:-Clerical Assistant
C:-Assistant in the office section on charge of the despatch
D:-Section officer in charge of the communication that it relates it
Correct Answer:- Option-A
Question89:-Notifications issued under the Public Services Act have to be scrutinised by the Law Department in addition to:
A:-Finance department
B:-Personnel and Administrative reforms Department
C:-Advocate General's Office
D:-General Administration Department
Correct Answer:- Option-B
Question90:-All approved drafts bearing the signature of the officer approving it shall be kept in the:
A:-Note file
B:-Stock file
C:-At the bottom of the file
D:-Current file
Correct Answer:- Option-B
Question91:-Which is the register primarily intended to remind further action in any file on a specified future date?
A:-Reminder Diary
B:-Call Book
C:-Periodical Register
D:-Personal Register
Correct Answer:- Option-C
Question92:-How often does the Section Officer have to inspect the Personal Register maintained by the Assistant working in his section?
A:-Every month
B:-Every month except the month of January
C:-Every month except the month of December
D:-Every alternate month
Correct Answer:- Option-A
Question93:-What is the correct procedure if a section receives a paper wrongly addressed to another department of the secretariat?
A:-The paper may be returned to the sender directing him to retransmit to the department concerned
B:-The paper may be lodged
C:-It should be returned to the office section
D:-It may be transferred to the department concerned under the orders of the Under Secretary/Deputy Secretary
Correct Answer:- Option-B
Question94:-Who is responsible to maintain a correct and upto date list of Secretaries top Government Heads of Departments, MLAs and MPs etc.
A:-CA/PA to every Secretary to Government
B:-Under Secretary, General Administration (Miscellaneous) deportment
C:-Information and Public Relations Department
D:-Office section of all departments of the secretariat
Correct Answer:- Option-D
Question95:-Which department is responsible for bringing out up to date editions of books, statutes, codes, manuals, etc.
A:-General Administration Department
B:-Department of Printing
C:-Department concerned which have issued the Rules/Codes etc
D:-Information and Public Relations Department
Correct Answer:- Option-C
Question 96:-The margin of the note shall be:
A:-Left hand side on the first page of the paper and right hand side on the other
B:-Left hand side on both sides of the paper
C:-Right hand side on both sides of the paper
D:-Right hand side on the first side and left hand the side on the other
Correct Answer:- Option-A
Question97:-Who is to be supplied with a copy of the Secretariat Manual?
A:-All employees except last grade employees
B:-Secretaries to Government only
C:-Assistants and Section Officers
D:-All the members including last grade
Correct Answer:- Option-B
Question98:-In what order are papers are registered in the Personal register?
A:-According to the urgency of the paper
B:-According to the importance of the paper
C:-According to the order of receipt from Ministers and high dignitaries
D:-In the order of the number stamped on them
Correct Answer:- Option-D
Question99:-When a communication is received without proper authentication, what is the action to be taken?
A:-It may be lodged and kept in the office
B:-It may be processed and put up to the higher authorities for orders
C:-It shall be returned to the centre under the signature and orders of the Section officer
D:-It may be sent to General Administration (Miscellaneous) Department
Correct Answer:- Option-C
Question100:-What is the maximum compensation leave that can be granted to an employee in a calendar year for attending term duty or special
duty on holidays?
A:-Seven days
B:-Ten days
C:-Twelve days
D:-Fifteen days
Correct Answer:- Option-D
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