Kerala PSC - Departmental Exam - January 2020, The Secretariat Manual Test, Date of Examination, 05-03-2020
Question1:-When maintenance of Special Registers, in addition to Personal Register, become necessary by an Assistant?
A:-For registering, complaints received from the general pubic and being processed
B:-When frequent telegrams, tele messages etc. are being received in a section and being processed
C:-When applications under a scheme etc. are received and processed
D:-When the Assistant think fit for maintaining a Special Register after obtaining orders from the Section Officer
Correct Answer:- Option-C
Question2:-AssistantS must enter papers in the Personal Register, at once, as soon as they are received in the section. The registry of papers
should be completed _________ of their receipt.
A:-on the very day
B:-within two hours
C:-on the forenoon itself
D:-within one hour
Correct Answer:- Option-A
Question3:-At the close of every day Section Officer should ensure that all papers received have been registered by the Assistants in the Personal
Registers and Certify in the __________ that all papers have been entered in the Personal Registers
A:-Distribution Register
B:-Tappal book
C:-Concurrent Register
D:-Personal Register
Correct Answer:- Option-B
Question4:-Applications for casual leave from members of the office may be kept in the section along with causal leave register and retained till
the expiry of __________ following the year in which they were received.
A:-one month
B:-two months
C:-one year
D:-two years
Correct Answer:- Option-C
Question5:-Number of entries on each page of Personal Register ordinarily shall be
A:-One
B:-Two
C:-Three
D:-Four
Correct Answer:- Option-C
Question6:-Insertion of a fresh entry between two entries on a page of the Personal Register
A:-can be done if Assistant feels it fit
B:-Can be made as and when require it
C:-should not be made on any reason
D:-should not be made except with initials of the Section Officer
Correct Answer:- Option-D
Question7:-In the Personal Register, in its column No. 4, the title of be entered shall be as brief as possible, just sufficient to __________ of the paper
A:-show details of the sender
B:-show details of the person / department who is the sender
C:-express the outside number and date
D:-every generally the subject
Correct Answer:- Option-D
Question8:-When a reminder is issued to outside in the form of reference from a current, the entries in columns ___________ of the Personal Register
shall be made in red ink.
A:-9 and 10
B:-9, 10 and 11
C:-10 and 11
D:-12, 13 and 14
Correct Answer:- Option-B
Question9:-When a paper received in a section relates to another section of the same department, transfer of the paper to the concerned section
can be effected by an order of the
A:-Section officer
B:-Under Secretary only
C:-Deputy Secretary only
D:-Under Secretary or Deputy Secretary only
Correct Answer:- Option-A
Question10:-The usual size of paper used in the files of the secretariat is that of
A:-A4
B:-Foolscap
C:-A2
D:-A3
Correct Answer:- Option-B
Question11:-Para 65 of the Secretariat Office Manual says, when communications in illegible handwriting are submitted in files, the officers of and
above the grade of ________ may instruct the Assistants to put up typed copies of such communications.
A:-Deputy Secretaries
B:-Joint Secretaries
C:-Section officers
D:-Asst. Section officers
Correct Answer:- Option-A
Question12:-While tagging of currents, the papers may be punched at the left side top corner at about _________ inside from the top as well as left
sides.
A:-Six centimeters
B:-Five centimeters
C:-Two inches
D:-One inch
Correct Answer:- Option-D
Question13:-The enclosure attached with the communication received in a section must be checked carefully with reference to the communication,
and omissions if any, should be reported to the
A:-Sender of communication
B:-Section officer of the section
C:-Under secretary of the section
D:-Deputy Secretary of the section
Correct Answer:- Option-A
Question14:-The currents received to a files are
A:-Arranged subject wise from the top to the bottom
B:-Chronologically arranged from the top to the bottom
C:-Chronologically arranged from the bottom to the top
D:-Arranged from the top to the bottom
Correct Answer:- Option-B
Question15:-In respect of Assembly questions received in Tamil or Kannada, they are got translated by the
A:-P&ARD Official Language Section
B:-Parliamentary Section
C:-Official Language Legislative Commission
D:-Law department
Correct Answer:- Option-D
Question16:-The process of attaching slips printed with letters of alphabet or numerals to the top of the papers, put up for reference in a case, is
called
A:-Referencing
B:-Flagging
C:-Linking
D:-Put up paper
Correct Answer:- Option-B
Question17:-When one case has relevance in relation to another case, both the cases are submitted together. This process is called
A:-Put up old case
B:-Linking of files
C:-Enclosing of file
D:-Flagging
Correct Answer:- Option-B
Question18:-When two or more papers have to be pinned together, the sharp end of the pin shall be
A:-Covered with a safety cap
B:-Covered with a paper
C:-Pierced again to rest between sheets
D:-Cut after piercing
Correct Answer:- Option-C
Question19:-While submitting files, 'put up papers' shall be neatly kept
A:-Above the current file
B:-In between current and note file
C:-Separately in a file pad
D:-At the bottom of the file
Correct Answer:- Option-D
Question20:-What may be called for bulky references, back files, copies of standing instructions referenced and utilized for the processing of the
case?
A:-Put up papers
B:-Back files put up
C:-Linking of papers
D:-Flagging
Correct Answer:- Option-A
Question21:-What procedure shall be followed when volumes or books are put up for reference?
A:-Books shall be placed underneath the file
B:-Books shall be placed separately with the file
C:-Books shall be placed above the flap of the file and tide with the tape of the file
D:-Photocopy of the concerned pages from the books shall be placed along with file
Correct Answer:- Option-C
Question22:-When Acts of Legislature are referred to in a note, they shall be quoted by their
A:-Titles as given in the list of Acts
B:-Short titles as given in list of Acts together with the number and year of enactment
C:-Names in full as given in the copy of the act
D:-Corresponding names as commonly used officially
Correct Answer:- Option-B
Question23:-Under which of the following situation file shall be linked
A:-Because they deal with similar cases
B:-When one live file deals with the similar subjects in a disposed file
C:-When both files are relating to similar enactments
D:-When it is necessary to refer to a paper in one file in disposing of the other
Correct Answer:- Option-D
Question24:-While submitting a file, where shall be the 'draft for approval' placed?
A:-Above the current file and note file
B:-Above the current file and below the note file
C:-In between the current file and note file
D:-At the bottom of the file
Correct Answer:- Option-B
Question25:-The important objects and aim of a Note shall be as follows:
A:-To comprehend the contents of the current to superiors
B:-To present the case in the most intelligible, condensed and convenient form
C:-To help superiors to make a decision in the file in terms of the existing enactments
D:-To make superiors known facts of the case easily and to adopt appropriate course
Correct Answer:- Option-B
Question26:-Except in a case __________ notes should not be written on the current itself.
A:-of an application in the current
B:-of very simple notes
C:-of a periodical current in the subject
D:-of very urgent mattes to be dealt with
Correct Answer:- Option-B
Question27:-When an officer writes a question in the margin of a note, where the replay to it has to be written by the Assistant?
A:-Just below the question, in the margin itself
B:-In continuation of the note
C:-Write in a separate piece of paper and attach below the question in the margin
D:-In a separate sheet kept in the file for that
Correct Answer:- Option-B
Question28:-While authenticating a note, where in the note sheet the Assistant and Section officer have to put dated initial?
A:-Assistant and Section Officer have to put initial close to the margin of the note sheet
B:-Assistant to put initial close to the margin and the section officer at the middle of the note sheet
C:-Section Officer's initial has to just below to Assistant's initial in the note sheet
D:-Assistant and Section Officer have to put their initials in the middle portion of the note sheet
Correct Answer:- Option-A
Question29:-Circulation note is to be put up from the section
A:-When file is to be circulated to ministers only
B:-When file is to be circulated to Governor only
C:-When file is to be circulated to Ministers or Governor
D:-When summarizing of notes is needed
Correct Answer:- Option-C
Question30:-Suggestions may be offered by Assistant and Section officer in files
A:-in ordinary cases
B:-in cases where in clear course of action is not forth coming
C:-in the opinion of the section, if it is felt so
D:-in cases which are specifically founded on laws or precedents or declared policies
Correct Answer:- Option-D
Question31:-When different offices within a department are dealing with a case, cumulative noting should be avoided as far as possible
A:-By holding oral discussions among officers concerned
B:-By way of opening separate files for each officer
C:-By leaving the file for decision of Chief Secretary
D:-By circulating the file to the Minister
Correct Answer:- Option-A
Question32:-When orders of a Minister in a file have to be communicated to officers outside the Secretariat what shall be the procedure adopted?
A:-It shall be reproduced in a letter addressed to the officers
B:-It shall be informed by telephone at once to the officers
C:-It shall be communicated only in the form of approved correspondence
D:-It shall be extracted as such in the letter addressed to officers
Correct Answer:- Option-C
Question33:-Drafts may be put up with notes for orders
A:-When the proposal in the notes is based on a law
B:-In simple cases and it is obvious what course should be adopted
C:-When the section is sure about the course
D:-When the proposal in the notes is based on declared policy
Correct Answer:- Option-B
Question34:-When any fresh subject arises from a pending file, what shall be the procedure adopted?
A:-Orders on the most urgent subject shall be obtained first
B:-The fresh subject shall be processed along with, without opening a new file
C:-Fresh and pending subjects shall be dealt with simultaneously in the same file
D:-A separate file for the fresh subjects, shall be opened with extraction taken from the parts of the existing file
Correct Answer:- Option-D
Question35:-The basic requirement of a good draft is
A:-Clarity of contents and brevity
B:-Simple and attractive language
C:-Conformity with the connected laws
D:-Legible and tidy
Correct Answer:- Option-A
Question36:-The rule is that every communication sent from office should be complete and the enclosures
A:-shall be sufficient to comprehend the message
B:-shall be minimized
C:-shall be maximized
D:-shall not be separately enveloped
Correct Answer:- Option-B
Question37:-All approved drafts bearing the signature of the officer who approved it shall be kept in the
A:-Stock file
B:-Spare copy file
C:-Current file
D:-Draft file
Correct Answer:- Option-C
Question38:-What shall be the important point that a letter sent to a petitioner whose petition has been rejected, shall contain?
A:-The reason of rejection shall not be contained
B:-The name of the law, under which it rejected the petition shall not contained
C:-It shall be ensured that replies are not such as would involve the government in controversies
D:-Right of Appeal against rejection shall be contained
Correct Answer:- Option-C
Question39:-Which paragraph of the Secretariat Office Manual says that petitions should be acknowledged immediately on receipt?
A:-Paragraph 131
B:-Paragraph 130
C:-Paragraph 132
D:-Paragraph 129
Correct Answer:- Option-A
Question40:-Which form of correspondence is used to convey statutory decisions?
A:-Memorandum
B:-Office Order
C:-Govt. Order
D:-Proceedings
Correct Answer:- Option-D
Question41:-___________ is used to communicate the stand of the Government in an informal way.
A:-Proceedings
B:-Letter
C:-Memorandum
D:-Demi Official form
Correct Answer:- Option-D
Question42:-What form of correspondence is used to issue certain statutory rules and orders in the gazette?
A:-Proceedings
B:-Notification
C:-Circular
D:-S.R.O
Correct Answer:- Option-B
Question43:-What shall be verified and ensure by a typist before typing a paper for issue?
A:-The approved paper is reached through office section
B:-The approved paper bears initials of the officer who approved it
C:-The approved paper is in terms of para 137 of the Secretariat Office Manual
D:-The approved paper is in the right form of correspondence
Correct Answer:- Option-B
Question44:-Compliance of dispatch instructions by the office section is the primary responsibility of the
A:-Section Officer of the paper for despatch
B:-Assistant of the paper for dispatch
C:-Office superintendent
D:-Under Secretary in charge of office section
Correct Answer:- Option-C
Question45:-If there are several papers for issue to the same officer on the same day
A:-Papers shall be enclosed in separate envelops
B:-Maximum two papers shall be in one envelop
C:-Maximum four papers shall be sent in one envelop
D:-All papers shall be enveloped in one envelop
Correct Answer:- Option-D
Question46:-What shall be followed when communications addressed to various functionaries of the Secretariat?
A:-They are routed through office section
B:-They are directly given to the officers through a transit register
C:-They are sent by special messenger
D:-They are sent through Local Delivery Register
Correct Answer:- Option-B
Question47:-Valuable intended for despatch will be put in packets and sealed in the presence of the Office Superintendent. Who will be responsible
for the content of the packet?
A:-Assistant
B:-Section Officer
C:-Despatch Clerk
D:-Office Superintendent
Correct Answer:- Option-D
Question48:-Which section shall maintain a correct and up-to-date list of all Secretaries to the Government?
A:-Office Section
B:-Concerned sections
C:-Tappal section
D:-Despatch section
Correct Answer:- Option-A
Question49:-Communication intended to gather details and report regarding a matter under process are classified as
A:-Intermediate communications
B:-Urgent communications
C:-Final orders
D:-Referencing communications
Correct Answer:- Option-A
Question50:-To address the Advocate General, which form of correspondence shall invariably be used?
A:-D.O. Letter
B:-Letter
C:-Memorandum
D:-Endorsement
Correct Answer:- Option-B
Question51:-Circulation of cases, intended for the governor shall be sent to Governor's
A:-Secretary
B:-Officer on duty
C:-Sergeant
D:-Office
Correct Answer:- Option-A
Question52:-Where is the list of items requiring decision at the council level is specifically made out?
A:-Secretariat Office Manual
B:-Secretariat Instructions
C:-Constitution
D:-Rules of Business
Correct Answer:- Option-D
Question53:-As per paragraph 190 (i) of the Secretariat Office Manual, to whom additional power to require any case to be placed before the
council considering its importance, is given?
A:-Chief Secretary
B:-Minister
C:-Chief Minister
D:-Secretary to Government
Correct Answer:- Option-C
Question54:-Which is the date by which each department shall submit a consolidated list of files disposed of by the Council of Ministers, to the
Chief Secretary, at the end of every year?
A:-31st March
B:-15th of January
C:-31st of December
D:-1st of January
Correct Answer:- Option-B
Question55:-The entry in the Index relating to an individual paper is called _________
A:-Title
B:-Head
C:-Subject
D:-Index
Correct Answer:- Option-A
Question56:-The disposals accruing in the section shall be handed over to the office section every ________ duly ordered by the section officer.
A:-Month
B:-Fortnight
C:-Week
D:-Year
Correct Answer:- Option-B
Question57:-Who is responsible for stitching disposal before handling over it to the Record section?
A:-Section Assistant
B:-Section Officer
C:-Record Keeper
D:-Office section
Correct Answer:- Option-D
Question58:-Periodical Register is maintained in the form __________
A:-Of a note book having 12 pages
B:-Of a note book having pages for every reports and returns
C:-VIII in Appendix I of the Secretariat Office Manual
D:-IV in Appendix I of the Secretariat Office Manual
Correct Answer:- Option-C
Question59:-The periodical register shall be submitted to the Under Secretary or Deputy Secretary for inspection ____________
A:-Once in every fortnight
B:-Once in every month
C:-On every first working day of the month
D:-As per the schedule of inspection specified
Correct Answer:- Option-D
Question60:-Frequency of inspection of Personal Register by Section officer is
A:-Every month
B:-Every Fortnight
C:-Every week
D:-As per the schedule of inspection prescribed
Correct Answer:- Option-A
Question61:-Is there any format for the Reminder Diary to be maintained by Assistants?
A:-A book having twelve pages
B:-Twelve sheets to be bound together
C:-Section officer shall prescribe
D:-Form no. VII, Appendix I to Secretariat Office Manual
Correct Answer:- Option-D
Question62:-Name of the register maintained in every section to facilitate action relating to court cases
A:-Register of cases
B:-Register of Court cases
C:-Suit Register
D:-OP Register
Correct Answer:- Option-C
Question63:-Name of the Register maintained in sections in respect of Legislative Assembly interpellations
A:-Register of interpellations
B:-LA Register
C:-Register of Assembly Questions
D:-Assembly Register
Correct Answer:- Option-A
Question64:-Frequency of forwarding monthly business statement by every department
A:-30th of every month
B:-1st of every month
C:-15th of every month
D:-5th of every month
Correct Answer:- Option-D
Question65:-Before the details regarding legislation are considered __________ shall be consulted on preliminary points
A:-Legislature Secretariat
B:-Legislative Assembly
C:-Law Department of the Secretrait
D:-Office of the Governor
Correct Answer:- Option-C
Question66:-Ordinances are issued by Governor during _________
A:-Legislative business held up
B:-Legislative in session does not sufficient time
C:-The recess of the Legislature
D:-Assembly sessions wound up for holidays
Correct Answer:- Option-C
Question67:-Assembly interpellations are classified into
A:-Starred and unstarred
B:-Standard and urgent
C:-Written and oral questions
D:-Short notice questions and submissions
Correct Answer:- Option-A
Question68:-The time limit that a final decision shall be taken by Government on petitions received from the Committee on Petition?
A:-Three months
B:-Two months
C:-One months
D:-Two weeks
Correct Answer:- Option-A
Question69:-Who is the authority to take a final decision of the Government on petitions received from the Committee on Petitions?
A:-Officers of Chief Secretary and above level
B:-Officers of Addl. Chief Secretary and above level
C:-Officers not below the rank of a secretary to Govt
D:-Officers not below the rank of Principal Secretary
Correct Answer:- Option-C
Question70:-The legislature controls the subordinate legislative activity by reviewing the legislation by the Committee on __________
A:-Assurances
B:-Legislation
C:-Draft rules
D:-Subordinate legislation
Correct Answer:- Option-D
Question71:-Which department drafts statutory rules?
A:-Concerned administrative Dept.
B:-Law Dept.
C:-P and AR Dept.
D:-Legislature
Correct Answer:- Option-A
Question72:-In subordinate Courts (other than High Court) who coordinates Suits and other proceedings in which Government is a party?
A:-Advocate General
B:-Addl. Advocate General
C:-District Collector
D:-Senior Government Pleader
Correct Answer:- Option-C
Question73:-Which section in the Law department is authorized to scrutinize the statement of facts for counter affidavits / affidavits to be filed in
courts, on behalf of the Government?
A:-Legal vetting section
B:-Suit section
C:-Monitoring section
D:-H Section
Correct Answer:- Option-B
Question74:-Before transferring attendance register to the Record Section for destruction, for how many years it shall be kept in the concerned
department
A:-One
B:-Five
C:-Two
D:-Three
Correct Answer:- Option-D
Question75:-Any official information to the Press shall be released through the ________
A:-Establishment Section
B:-Public Relation Dept.
C:-Media Cell
D:-Press information Bureau
Correct Answer:- Option-B
Question76:-The records which deal with matters specified in Appendix _________ of the Secretariat Office Manual have to be transferred to state
Archives
A:-III
B:-II
C:-IV
D:-V
Correct Answer:- Option-A
Question77:-Interval for lunch during office hours is for
A:-One hour
B:-Half an hour
C:-45 minutes
D:-75 minutes
Correct Answer:- Option-C
Question78:-Late permission to staff members in attending office should not be granted to any one of more than three days in __________
A:-a month
B:-an year
C:-a calendar year
D:-two weeks together
Correct Answer:- Option-A
Question79:-What is meant by 'case'?
A:-A case in the court of law
B:-A Case consisting of the current file, not file and any previous paper put up for reference
C:-A case in which an action is forthcoming from the minister
D:-Any complicated file which may invite a case
Correct Answer:- Option-B
Question80:-The word 'Council' would mean
A:-Bar Council of Kerala
B:-A Council constituted for professionals
C:-Medical Council of India
D:-Council of Ministers
Correct Answer:- Option-D
Question81:-Which department is responsible for creating awareness among the public regarding the achievements of Government?
A:-General Administration (coordination) Dept.
B:-Public Relations Department
C:-Planning Department
D:-General Administration (Services) Dept.
Correct Answer:- Option-B
Question82:-It is which agency's duty to arrange Press conferences for the Minister as desired by the Minister of the state
A:-Secretary to the Minister concerned
B:-Press Information Bureau
C:-Public Administration Department
D:-Public Relations Department
Correct Answer:- Option-D
Question83:-The functions of the Law Department can be broadly classified into two, as follows
A:-Consultative and administrative
B:-Legislative as well as advisory
C:-Legal and legislative
D:-Legislative as well as consultative
Correct Answer:- Option-B
Question84:-What shall be the procedure when notes of other departments by way of opinion or advice is t be communicated to offices outside the
Secretariat?
A:-Opinion shall be communicated word by word
B:-Opinion shall be quoted to the extend possible in the communications
C:-Opinion shall not be communicated as such
D:-Opinion shall be reproduced in a separate sheet to be attached to the communication
Correct Answer:- Option-C
Question85:-When a file is found missing and all the efforts for its recovery are found futile what shall be the procedure to be adopted
A:-Recollect all events from the memory of the Assistant and write a consolidated note on the history for restarting its further action
B:-Order an enquiry by a Senior Officer to find out the file
C:-Stop actions in the file till enquires are coming regarding the file from others
D:-The missing file has to be reconstituted by calling for copies of all communications received as well as issued from the lost file
Correct Answer:- Option-D
Question86:-Before forwarding a disposal to the Records Branch a certification ensuring that no further action remains on the file is needed. Who
has to certify this?
A:-Under Secretary
B:-Assistant Section Officer
C:-Section Officer
D:-Office Superintendent
Correct Answer:- Option-C
Question87:-Which Law Officer is authorized by Govt. to conduct Court cases in the High court?
A:-Govt. Pleader and Public Prosecutor
B:-Advocate General
C:-Chief Law Officer in the High Court
D:-Liaison Officer
Correct Answer:- Option-B
Question88:-How many categories of papers are there that are not be registered in the personal Register?
A:-3
B:-4
C:-5
D:-2
Correct Answer:- Option-A
Question89:-How many column are there in the Personal Register?
A:-15
B:-10
C:-12
D:-14
Correct Answer:- Option-A
Question90:-Entries regarding the final disposal of a case shall be made in column _______ of the Personal Register.
A:-10
B:-12
C:-14
D:-15
Correct Answer:- Option-D
Question91:-If Section Officer is on leave who is responsible to distribute tappals among the Assistants in the section?
A:-Under Secretary
B:-Section Officer of the neighbouring section
C:-Senior most Assistant
D:-Deputy Secretary
Correct Answer:- Option-C
Question92:-Who shall be the authority to sign communications in connection wtih discriplinary proceedings?
A:-Head of the Department
B:-Disciplinary Authority
C:-Secretary to Vigilance Dept.
D:-Enquiry Authority
Correct Answer:- Option-B
Question93:-Disposed files are generally classified into
A:-Office Orders, Govt. Orders and Lodged papers
B:-Office Orders, Govt. Orders (Ordinary series) Govt. Order (routine series) and Lodged papers
C:-Office Orders and Proceedings, Govt. Orders and Lodged Papers
D:-Office Orders including Proceedings and Notifications, Govt. Orders and Lodged papers
Correct Answer:- Option-B
Question94:-When there is conceivable time for further action in a file, it is closed in the personal Register and entered in the __________ to be put
back in the personal Register on a specified day.
A:-Reminder Diary
B:-Daily remembrance Register
C:-Call Book
D:-Interim Records Book
Correct Answer:- Option-C
Question95:-Who is the custodian of the Attendance Register of a section?
A:-Addl. Secretary
B:-Dy. Secretary and above level officer
C:-Under Secretary
D:-Section Officer
Correct Answer:- Option-D
Question96:-What is the time limit to avail of compensation leave in lieu of holiday duty attended?
A:-One month
B:-Two months
C:-Three months
D:-Before the end of next month
Correct Answer:- Option-C
Question97:-How many forms of correspondence are prescribed in the Secretariat Office Manual?
A:-8
B:-10
C:-12
D:-13
Correct Answer:- Option-C
Question98:-Which Department is to be consulted by the Administrative Department before satisfying a court decree passed against the state?
A:-The Finance Department Expenditure section
B:-The Finance Department ways and Means section
C:-Law Department Monitoring cell section
D:-Law Department suits section
Correct Answer:- Option-D
Question99:-Which officer shall be primarily responsible for maintenance of office discipline?
A:-Section Officer
B:-Under Secretary
C:-Deputy Secretary
D:-Joint Secretary and above officers
Correct Answer:- Option-B
Question100:-P and AR Dept. May conduct a periodical inspection of every department at least once in ___________ years
A:-Two
B:-Three
C:-Four
D:-Five
Correct Answer:- Option-B
No comments:
Post a Comment