KERALA PSC TIPS: Kerala PSC Departmental Test 2021-Secretariat Office Manual - Model Questions and Answers

Secretariat Office Manual - Model Questions and Answers - Questions from 51 to 100

Kerala PSC Departmental Test - Mock Test

Part-1 https://youtu.be/BFnEmQ5MJEw Part -2 https://youtu.be/xeHUKel84Yw Part-3 https://youtu.be/sSZVEP9dZ9s Part -4 https://youtu.be/JvwGfMQPIu8 Part- 5 https://youtu.be/lMh5hMxU8is

Brief Notes

51. The executive authority of the State is vested in:

(A)Chief Minister

(B)(B) Chief Justice

(D) Governor

52. Which among the following statements is true regarding the central agency?

a) Papers marked to ministers should not be disposed of without their

knowledge

b) It functions out of office hours and arranges delivery of immediate

communications from secretariat

c) It is responsible for procuring and distribution of tappal

d) It ensures that assistants submit their register for inspection as per schedule of inspections

53. Additional secretaries and joint secretaries have the same level of responsibility as that of the Secretary to Government:

a) In all matters

b) In matters of policy or deviation from existing procedure or

practice

c) In matters of processing important communications and

confidential papers.

d) None of the above

54. When one-case has relevance to another file which is not closed, both cases are submitted together and the file so submitted for reference is called?

(A) Note file (B) Current file

55. That which is written by a Secretariat Official to facilitate to disposal of a case is called:

(A) Note (B) Routine note

56. Section officers are authorized to sign fair copies of:

a) Letters to Public Service Commission

b) Government Orders.

c) Letters to High Court

d) Letters to Accountant General

57. When communications received contain adhesive stamp they shall be punched by?

a) Office Superintendent

b) Section Officer of that section

(D) Under Secretary in charge of tappal

58. While submitting files with Routine Note:

(A) Routine Note shall be put up at the bottom of the file

(B) Routine Note shall be put up below, the note file of the

Department in which the file originated

c) Routine Note shall be placed on top of all the other parts of the

file

d) Routine Note, shall be put up with a flag indicating routine file

59. Which among the following is not discussed in Staff Meetings?

(A) Question of initiating disciplinary action against any staff

(B) Number of files pending

c) Number of assurances in the Assembly pending final action

d) Decision and directions of the Courts to be complied with

60. Under whose orders a case may be placed before the Council of

Ministers for consideration

(A) Governor (B) Minister concerned

61. In all court cases where the Government is a party, the

statement of facts is prepared by

a) Law Department

b) Personnel and Administrative Reforms Department

c) Administrative Department Concerned

d) Advocate General

62. The security wing of the Secretariat is under the control of the:

a) Home Department

b) General Administration Department

c) Personnel and Administrative Reforms Department

d) Office of the Chief Secretary

63. The Council of Ministers is headed by:

(A) Governor (B) Speaker

64. The number of entries on each page of the Personal Register

shall ordinarily be: -

(A) Two (B) Four (C) Three (D) One

65. Whose duty is to see that files of a section are properly

arranged. flagged and referenced for the quick disposal of those

issues by the superiors?

(A) Assistant (B) Office Superintendent

66. Until registry, all communications received in the office are

known as:

(A) Enclosure (B) Tappal (C) Case (D) Current

67. Papers of ephemeral nature are:

a) Numbered and registered in the Personal Register

b) Numbered but not registered in the Personal Register

c) Not numbered and registered in the Personal Register

d) Kept under the safe custody of the office superintendent

68. Note shall be written or type written only on foolscap size

leaving:

(A) (1/4)th margin (B) (16)th margin

69. In cases involving relaxation of rules related to qualifications for

appointment, test to be passed, promotions etc, which among the

following departments shall be consulted:

a) Law Department

b) Personnel and Administrative Reforms Department

c) Finance Department

d) General Administration Department

70. Regarding fair copying, which among the following is false

a) All fair copies extending more than one page should always be

typewritten on both sides

b) Before typing the typist should verify' and ensure that the draft

- has been approved by the officer

c) All copies must be made neatly' and legibly

d) All fair copies should be typed with single spacing

71. Suite Register should be kept in the custody of:

(A) Assistant (B) Under Secretary

72. Who among the following is authorized to issue orders on the

basis of decision of the Council of Ministers?

(A) Chief Secretary only (b) Secretary

c) Any officer above Deputy Secretary

d) Under Secretary in charge of General Administration

(SC Department)

73. Under which article of the Constitution of India, the. Rules of

Business of the Government of Kerala is issued:

(A) Article 155 (B) Article 198

73. Who is responsible for creating an awareness regarding the

achievements of the Government?

a) Personnel and Administrative Reforms Department

b) General Education Department

c) Cultural Affairs Department

d) Public Relations Department

74. The allocation of business of the Government among the

Ministers is done by

(A) Governor (B) Chief Minister

75. Control over the Staff allotted for the Ministers is exercised by:

(A) Chief Secretary to Government

(13) Minister concerned

(D) Secretary to Government P&ARD

76. Reminders issued will be noted in:

a) Red ink in columns 9,10,1 1 of the Personal Register

b) Black ink in columns 12,13,14 of the Personal Register

c) Blue ink in columns .10,11,12 of the Personal Register

d) Pencil in column 15 of the Personal Register

77. The margin of the note shall be:

a) Left hand side on both sides of the paper

b) Left hand side on the first side of the paper and right hand side

on the other side

c) Right hand side on both sides of the paper

d) Right hand side on the first side of the paper and left hand side

on the other side Note Sheet

78. How many copies of notes for Subject committees should be

forwarded to the State Legislature Secretariat?

(A)70 (B)80 (C) 50 (D)90

79. Superintending control over the whole Secretariat is exercised

by:

(A) Chief Minister

(B) Chief Secretary to Government

c) Governor

d) Principal secretary to government general administration

department

80. Communications to outside India should be sent:

a) Affixing ordinary postal stamps

b) Affixing service stamps

c) By Fax (D) By Courier

81. That part of a case consisting of papers received, drafts of

interim references, replies there to and drafts of final orders issued

is called:

(A) Linked File (B) Note File

82. Procurement and distribution of stationery is the duty of:

(A) Section Officer (B) Office Superintendent

c) Under Secretary

d) Confidential Assistants to Secretary

83. A Consolidated fortnightly index is prepared by:

a) Law Department

b) General Administration Department.

c) Personnel and Administrative Reforms Department

d) Public Relations Department

84. Which among the following is not a quality of a good draft?

a) Usage of common technology in official correspondence

b) Clear statement of the decision as well as direction

c) Precise and unambiguous language

d) Elaborate explanation with copies of earlier communication

85. How many day's late attendance without permission would

cause the forfeiting of a day's casual leave?

(A) Three (B)Two (C) Five (D) Four

86. How many copies of the note for the Council of Ministers may

be forwarded to General Administration (SC Department)?

a) 35 copies in Malayalam and 2 copies in English

b) 30 copies in Malayalam and 7 copies in English

c) 20 copies in Malayalam and English

d) 35 copies in Malayalam only

87. Which among the following is not the duty of the Records

branch?.

a) Destruction of unwanted records

b) Collection and transmission of disposals from departments

c) Proper custody of records .

d) Issue of records re4uisitioned by departments

88. The official head of each department of Secretariat is:

(A) Minister Concerned

(B) Principal Secretary to Government

c) Chief Secretary to Government

d) Council of Ministers

89. Communications received in minority languages like Kannada

and Tamil should begot translated by:

(A) Law Department (B) Official Language Department

c) Concerned Department

d) Sender of the communication

90. Notes prepared to clarify' points of an ephemeral nature is

called:

(A) Note File (B) Notes

(C) Routine Note (D) Un official note

91. Who is entitled to be supplied with a free copy of the

Secretariat

Manual?

a) All officers above the rank of Under Secretary

b) All officers above the rank of Section Officer

c) All officers of the Secretariat

d) All officers except last grade employees

92. Whose duty is to allot rooms, furniture, telephones and such

other basic necessities for the functioning of the office?

a) General Administration (House Keeping Department)

b) Central Agency. (C) Reception Office

(D) Secretariat PWD Wing.

93. In case where advice of the Finance department is required, the

file should be referred to by an officer not below the rank of

(A) Additional Secretary (B) Under Secretary

Joint Secretary . (D) Deputy Secretary

94. Note for the council of ministers shall be prepared in:

(A) Malayalam and English

(B) (B)Malayalam only

(D) Malayalam, English and minority. Languages of the State

95. Which among the following is false regarding stock files?

a) When a paper of importance is received, section officer will

secure a copy and add to the Stock File

b) Stock Files are maintained by Section Officers

c) Only Spare copies and not originals should go into the stock

d) The papers should be filed chronologically and pages numbered

serially in ink

96. When action in a file for a conceivable time is not active, the file

may be transferred to:

(A) Reminder Diary (B) File circulation Register

(C) Call Book (D) Distribution Register

97. The basic administrative unit of a Secretariat department is

(A) Division (B) Section (C)Wing (D)Cell

98. Who among the following should authenticate a note with their

signature?

(A) Under Secretary (B) Section Officer

99. In the matter of conducting writs and other proceedings before

the Supreme Court as well as High Courts, the State is normally

represented by:

(A) Standing Council (B) Assistant Public Prosecutor

(C) Advocate General (D) Public Prosecutor

100. In the event of any doubts on the procedure laid- down in the

Secretariat Manual, who is authorized to clarify?

a) General Administration Department

b) Personnel and Administrative Reforms Department

c) Law Department

d) Office of the Chief Secretary

Pages

Saturday, September 18, 2021

Kerala PSC Departmental Test 2021-Secretariat Office Manual - Model Questions and Answers - Questions from 51 to 100

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